How can I reduce printing costs in my office?
Reduce office printing costs by measuring pages and color use, removing unnecessary devices, setting sensible duplex and monochrome defaults, using secure release, and renegotiating service around actual volume. The goal is to eliminate waste without slowing important work.
Cut print cost with data and better defaults
Collect meter and print-management data by device and department. Find abandoned jobs, excessive color, duplicate queues, avoidable single-sided output and contracts with unused minimums. Set defaults by workflow, give color access where it adds value and route large jobs to the most economical appropriate device.
Then compare the service base, included pages, overages, annual increases and excluded supplies. Consolidation can help, but keep enough capacity and backup for critical work. The copier cost-per-page guide explains the calculation, and office copier costs help test whether replacement would improve the total.
Price the equipment around one clear workload.
Give providers the same volume, paper, scanning, finishing and service brief.