What are the cost benefits of leasing an office copier?
The main cost benefits of leasing are conserving cash, spreading equipment expense into scheduled payments and avoiding a large upfront purchase. Leasing may also align replacement with the support life, but these benefits must exceed the financing cost, fees and loss of flexibility.
Value copier lease benefits in dollars and risk
Calculate cash preserved and whether it has a higher-value business use. Compare total lease payments with the cash price, then add documentation charges, taxes, service, annual increases, return freight and any buyout. A low monthly figure is not a cost benefit when it comes from an unnecessarily long term.
Consider the cost of keeping obsolete equipment and the cost of exiting early if needs change. Leasing can transfer timing risk, but not automatically. Use the lease versus buy analysis and request both cash and lease proposals for the same copier.
Price the equipment around one clear workload.
Give providers the same volume, paper, scanning, finishing and service brief.